This successful candidate will have a willingness to learn, write, laugh and be passionate about business growth, strategy and design in our growing Marketing Agency. They will treat our clients like gold, and join our fun and talented team with the ability to adapt and grow. Administrative Assistant or Operations Coordinator will support the delivery of excellent  customer service and demonstrate a keen understanding of the design, marketing, or professional service industry (website work, jazz hands, digital media, accounting, logistics, flame throwing etc.). This position is work from our office in beautiful downtown Sechelt. Competitive compensation based on experience and passion for the industry.

Responsibilities:

• Oversees general administrative items including mail, packages, expense reports, checks, etc.

• Provides administrative support to other departments as needed, including Accounting, Estimating and marketing team.

• Assists in ensuring departmental compliance with timelines and reporting

• Provides Word, Excel, and PowerPoint support by composing and editing a variety of documents including templates for forms, memos, letters and tracking spreadsheets

• Maintains Project Database, Project Notifications and tracks status on estimates and invoices.

• Maintains a well-organized filing system for both physical and digital records

• Arranges corporate travel, hotel, car and ferry reservations; develops travel agendas and itineraries

• Provides Reception coverage as required, takes messages, gathers necessary information to allow for timely and accurate responses with both internal and external customers

• Accepts ownership and demonstrates willingness to accomplish new and different administrative tasks, and works cross-functionally across the team

• Social Media and writing skills are a huge asset for this position.

Qualifications:

• Three (3) or more years’ experience in an Administrative role

• Diploma or Undergraduate Degree in a related field

• Excellent writing, editing and proofreading skills 

• Ability to maintain a high level of accuracy with all tasks

• Proven track record of strong organization skills with great attention to detail

• Strong communication skills (written and verbal) and business acumen

• Proven track record of superior multi-tasking and time management skills

• Proficiency with Microsoft Office including Excel, PowerPoint and Word, Dropbox, Harvest, Slack and Monday. Training can be provided in software that is unfamiliar.

If this sounds like you, or feel you might be ready to join our exciting team please send resume and cover letter to: hello@vakamarketing.com by August 20th.